The City of Pineville, Louisiana

Formal Bids The formal bid process is required when annual purchases of a commodity exceed $20,000. Specifications, Plans and Bid Forms Legal notices of upcoming bids indicate when and where bid packages are available.

Bid Opening
Formal opening of bids and RFPs are held immediately after the due time.  Bidders are encouraged to attend to hear the reading of key information.  Bid invitations give the date, time and location of openings.  For RFP submittals, only bidders names are read.

Responsiveness
Bids / RFPs received after the advertised time of opening will be returned as non-responsive.

No Bid Response
Return bid forms marked "NO BID" with reason(s) for not bidding to help us remedy any problem on future bids.

Bid Tabulation
Apparent results of bids are not given by phone.  This information is tabulated for internal purposes.

Contract Award
After review of submitted bids, Purchasing works with the department to recommend action to the council who makes the final decision regarding the award of contract.

Formal Bid Check List

• Double-check your calculations for accuracy.
• Make sure an authorized individual signs the Bid Form.
• Enclose all requested attachments.
• Ensure that your response is in the office of the Purchasing Agent by the specified time.
• ONE MINUTE LATE IS TOO LATE!!!